Time Management


What Is Productivity

We often assume that productivity means getting more things done each day, and that is usually the case if you're talking about an equipment or a specific process. When we refer to it in a human context, however, it is just plain wrong.

Imagine you complete 30 tasks every day while your colleague gets only 3 done, but with those 3 he achieves the same goals you have in half of the time. Who's more productive?

Being productive is about knowing how to prioritise, and getting important things done consistently.

Time Management Ideas

Here we talk about central time management ideas and short-term planning. The objective is to present a couple of techniques to help you build a weekly planning process that works for you.

Read more about it:

  • The Myth of Multitasking: It's been proven that multitasking is a myth and that we can only perform tasks that require our cognitive capacities in a high-level if we do focused our attention exclusively in it.

  • Defining Your Most Important Tasks: If everything on your plate is not critically important, you can't treat everything on your task list equally. By taking time to identify your MITs (more important tasks), you’ll be able to create a plan to get them done consistently.

  • Choice Architecture: How the Environment Can Change Your Decisions: We often believe that in order to improve our productivity we need to increase our motivation and willpower. There is another element that seems to be even more effective: purposefully designing our environment.

Long-Term Productivity

Time management techniques, planning and prioritizing are critical skills for us to do improve our use of time, since they basically allow us to produce more (make more progress towards our goals) with fewer tasks.

There is, however, an interesting thing we see in practice: Even those who plan and prioritize almost perfectly, end up working the same amount of hours in the long-term. People that work 40-50 hours a week now will probably work just as much 2, 5 or 10 years from now. They will be much more productive by using the ideas we presented, of course, but they will fail to reduce their workload on the long-term.

Here we present some ideas to reduce our working hours in a consistent way:

  • Time As Asset, Time As Debt: Most people think, intuitively, that time always rots. You get 24 hours today. Use them or lose them. We often fail to realize, however, that there are certain strategic choices that impact our time on a larger scale. These choices can be categorized as time assets or time debts.

  • Avoid Events, Plan For Processes: Spending your time on things which help your project or business once is almost always less effective than making lasting improvements. 

When we look for solutions to improve our time management, you can be sure to find thousands of different new apps, the same old or idealistic "productivity hacks", or simply a "you should work harder" suggestion.

The real truth is: We try everything except the things that will work. We don't restructure our lifestyle. We don't pick the priorities we want to spend time on. We don't learn the skill of saying no. We download an app and call it a day.

That is why we created a free 5-day course that's designed for you to rethink the way you look at productivity, and to share some ideas and techniques to produce more remotely. It includes templates and exercises for you to make the best out of your time, without becoming a slave to the clock.

Best Time Management Books

All Time Management Articles

This is a complete list of articles I have written on time management. Enjoy!

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